Fairtrade Steering Groups in Northern Ireland
Terms of ReferencE
Objectives
To promote the concept of Fairtrade and increase the availability of Fairtrade products within (insert council) area.
To raise awareness of the FAIRTRADE certification Mark.
To attain and renew the Fairtrade Communities status for (insert council area: either borough, city or district), which includes all cities and major towns within, through completion of the Five Action Areas in the Fairtrade Campaign Action Guide.
To encourage workplaces, businesses, schools, universities and places of worship to work to promote and use Fairtrade products.
To play its role collectively in the regional campaign of making and sustaining Northern Ireland as a Fairtrade devolved region: www.northernirelandfairtrade.org.
Activities
In order to achieve the above objectives, the Group will:
Organise and deliver events during Fairtrade Fortnight each year with the option of World Fairtrade Day.
Be the main driver with ongoing assessment to monitor and ensure the area is meeting the Five Action Areas for being a Fairtrade Community (council area).
Organise ongoing events to increase public awareness of and participation in Fairtrade.
Utilise social media, maintain a strong relationship with the local press and other communications to ensure that the campaign retains a high profile.
Membership
Membership is open to all those who have expressed a commitment to promoting Fairtrade in (insert council) area. This includes: elected representatives, council staff, charities, voluntary or community associations, non-governmental organisations (NGOs), higher educational institutions, schools, churches/places of worship, businesses and private individuals.
Secretariat
Secretariat support for the Group is provided by (insert council) to provide a venue and Fairtrade hospitality for meetings (if held in person); utilising existing internal structures such as social media and communications (website) with a lead staff member(s) appointed from the council to the Steering Group.
Meetings
The Steering Group will meet a minimum of 2-3 times per year. These meetings may take the form of virtual or in person meetings, with the preference of at least one in person meeting each year.
Either a report or minutes are done as a record of activity and shared with all members of the Fairtrade Steering Group.
Officers
The Group will elect a Chair or Co-Chair (normally an elected representative) to conduct the meetings with a Secretary. The Group may also elect other posts if and when those posts are deemed necessary.
Dissolution
In the event of the dissolution of the Steering Group, any assets remaining after all debts and liabilities have been discharged shall not be distributed among the members but shall be handed to the Fairtrade Foundation, 3rd Floor Ibex House, 42-47 Minories, London EC3N 1DY to be administered in a manner that is exclusively charitable at law.